Additional fields and sections

What is the difference between additional fields of the type "Personal data" and "Employment data"?

Additional field: Personal data

After creating the fields, it is necessary to create sections in which the fields will be grouped. These sections appear in the employee's personal file in the "Personal data" tab.

Typical examples of additional fields are marital status, number of children, denomination, emergency contact or bank data. 

Additional field: Employment data

In contrast to the core data, it is not possible to create sections for additional fields related to employment data. These can be selected when creating or editing an employment in the personal file.

Only when the fields have been selected they appear in the employment tab of the personal file.

Click on the "Employment data" tab and then on "Create additional field":

• Roles: define here based on the field which roles may see this field in the future

• Language: Select a language in which the field should be created. If you want this to be displayed in multiple languages, you can also create multiple languages.

• Field type: Here you can define how the field should look later. For example, if the type is "Date" it is a date field, if the type is "Input field" it is a single-line text field. You can find an overview of all the different types here.

Add additional fields in employment (fields "Details of employment" tab "Employment" in the personnel file).

Click on the "Additional fields (employment)" tab and then on "Create additional field":

In the "Create additional fields" window you need to fill in the following fields:

• Language: Select a language in which the field should be created. If you want this to be displayed in multiple languages, you can also create multiple languages.

• Field type: Here you can define how the field should look later. For example, the type "Date" is a date field, "Input" is a single-line text field..

• Relevant for Payroll: define here if the field should be used for payrolling in the future. Slider on = yes / Slider off = no. If you decide that this field should be used for payrolling (slider on). This field is only visible if you selected "number field" as field type.

After that, click Save and the field is added. You can now assign the field directly to an existing employment.

Sections are used to cluster additional fields about all kinds of personal data you need to know from your employees. These sections can later be added to the employees' personal files for them to fill out.

Creating a section

After creating your additional personal fields, click on the button "Create section" in the "Admin" area of the system settings. After entering a title, please select all personal data fields you want to include in the section. You now have the option to drag and drop the selected personal data fields to change the order in which they will appear in the section.

Creating a default section

By activating the toggle "Set as default section," you can select the entities for which this section should be displayed by default. After saving this newly created section, a pin icon will appear next to the section title to show that this section is a default section. When hovering, the entities where this section is set as default are shown. From now on, this section is added to the "personal data" area of all personal files of existing employees of the selected entities, and it also automatically appears when creating a new employee for that entity.